Policies - Data Protection

Introduction

(adapted from the data protection policy)

 

The Oaktree School processes personal data about its pupils and is a “data controller” in respect of this for the purposes of the Data Protection Act 1998. It processes this data to:

• support its pupils’ teaching and learning;
• monitor and report on their progress;
• provide appropriate pastoral care, and
• assess how well the school as a whole is doing.

Some of the data is passed on to, and processed by, other organisations. In doing so, they have to comply with the Data Protection Act 1998, which means, among other things, that the data held about pupils must only be used for specific purposes allowed by law.

Listed below are the documents that describe the school's data protection policy. They include information about the following topics:

• What data is collected and held;
• Why that data is held, and how long it is retained for;
• Which organisations get access to your child's data;
• What they use the data for;
• How to access your child's data;
• Who to make enquiries to;

Documents

The files are in PDF format, and require you to use a reader that can understand this format. If you don't already have an application that can do this, one can be downloaded from Adobe free of charge. Please click here to download this.

Document	Size	Purpose
Data Protection Policy	76 KBytes	Main Data Protection Policy
Layer 1 Fair Processing Notice	93 KBytes	Information to parents about the policy
Layer 2 Supplement	96 KBytes	Supplement giving a summary of other organisations who have access to data
Layer 3 Details	100 KBytes	Supplement giving a details of other organisations who have access to data

Links to 3rd Party Organisations

The documents above list details of the 3rd party organisation that have access to some of the data held by the school. The table below provides links to these organisations.

 

Links to both the main website of the organisation and the best link to their Data Protection pages. However, websites change their internal structure often, so these links may stop working after a time. 

#	Organisation	Address
1.	School The Oaktree School Website Data Protection Page	Gorsewood Road, St Johns, Woking, GU21 8WT
2.	Local Authority Surrey Local Authority Website Data Protection Page	Data Protection Officer, Surrey County Council, County Hall, Penrhyn Road, Kingston upon Thames, KT1 2DN
3.	Government Agency Quality and Curriculum Authority (QCA) Website Data Protection Page	Data Protection Officer, QCA, 83 Piccadilly, LONDON, W1J 8QA
4.	Government Agency Ofsted Website Data Protection Page	Data Protection Officer, OFSTED, Alexandra House, 33 Kingsway, London, WC2B 6SE
5.	Government Agency Learning and Skills Council (LSC) Website Data Protection Page	Data Protection Officer, Learning and Skills Council, Cheylesmore House, Quinton Road, Coventry, Warwickshire CV1 2WT
6.	Government Agency Learner Registration Scheme Run by the Learning and Skills Council (LSC) Website Data Protection Page	Data Protection Officer, Learning and Skills Council, Cheylesmore House, Quinton Road, Coventry, Warwickshire CV1 2WT
7.	Primary Care Trusts Surrey PCT Surrey PCT Website Surrey PCT Data Protection Page NHS PCT Listing	Surrey PCT Data Protection Officer at Surrey PCT, Cedar Court, Guildford Road, Fetcham, Leatherhead, Surrey, KT22 9RX NHS Data Protection Officer, Department of Health, Skipton House, 80 London Road, London SE1 6LH
8.	Government Department Department of Health (DH) Website Data Protection Page	The Data Protection Manager, Department of Health, Room 363C Skipton House, 80 London Road, London SE1 6LH
9.	Government Department Department for Children, Schools and Families (DCSF) Website Freedom of Information Page Contact Point	Data Protection Officer, DCSF, Caxton House, Tothill Street, LONDON, SW1H 9NA